Procurement Officer- Sourcing

Supply Chain
Kabul
February 3, 2024
Full Time
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Job Description

Introduction:

Join Save the Children, a global organization committed to helping children in over 100 countries affected by crises. With approximately 25,000 employees worldwide, we advocate for children’s rights and work towards breakthroughs by 2030: no child dies from preventable causes before their 5th birthday, all children have access to quality basic education, and violence against children is eradicated.

SCI – Afghanistan:

Save the Children has been making a positive impact in Afghanistan since 1976, closely adhering to the UN Convention on the Rights of the Child. Our programs focus on providing better education, enabling more children to attend school, and promoting basic health to save lives.

Job Description:

Role Purpose:

The Procurement Officer (Sourcing) is responsible for ensuring procurement policies and procedures are adhered to in a timely manner, in compliance with donor rules. This role includes receiving procurement requests, overseeing sourcing activities, and maintaining high standards while supporting the Senior Supply Chain Officer in program activities.

Scope of Role:

Reports to: Procurement Coordinator

Staff reporting to this post: NA

Close working relationships: Finance, HR, Programme Operations, Supply Chain

Key Areas of Accountability:

Sourcing:

Receive and/or be assigned new procurement requests, ensuring compliance with procurement policies.

Facilitate procurement committee meetings, leading the development of Competitive Bid Analysis and meeting minutes.

Review all documents before final pre-payment checks by the Procurement Coordinator.

Tracking:

Update the procurement tracker daily and share it with provincial staff on a weekly basis.

Asset Management:

Log all SCI program assets on the program asset register and issue unique SCI Asset ID numbers.

Maintain a tracking system for all equipment issued to staff, ensuring proper training in equipment use and care.

Miscellaneous:

  • Promote the inclusion and empowerment of female staff within the workplace.
  • Maintain a well-organized filing and documentation system for all procurement processes.
  • Scan all procurement and payment documents, recording soft copies appropriately.
  • Perform any other tasks assigned by the supervisor.

Behaviours (Values in Practice):

Accountability:

Holds self and the team accountable for decisions, managing resources efficiently, and achieving Save the Children values.

Ambition:

Sets ambitious goals for themselves and their team, taking responsibility for personal development and encouraging the same in the team.

Collaboration:

Builds effective relationships, values diversity, and is approachable, a good listener, and easy to talk to.

Creativity:

Develops and encourages new and innovative solutions, willing to take disciplined risks.

Integrity:

Demonstrates honesty, openness, and transparency.

Job Requirements:

Qualifications:

Undergraduate degree in a relevant subject.

Experience and Skills:

  • 3+ years of experience in supply chain or a relevant field.
  • Good communication and interpersonal skills.
  • Positive experience in managing others.
  • Ability to work under pressure and as a team player.
  • Fluent in Pashto and/or Dari with skills in English.
  • Strong IT skills (Word, Excel, PowerPoint).
  • Ability and willingness to travel within Afghanistan.

Desirable:

Experience in humanitarian emergencies across multiple areas of Afghanistan.

Previous experience in NNGOs/INGOs, UN, etc.

Additional Job Responsibilities:

Duties may not be exhaustive; additional tasks within the reasonable scope of skills and experience may be assigned.

Equal Opportunities:

The role adheres to SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

Strict background checks reflect our commitment to protecting children from abuse.

Health and Safety:

The role follows SCI Health and Safety policies and procedures.

Submission Guideline:

Qualified applicants are encouraged to apply via the online application form. Attach your CV and cover letter in the online system. Save your username and password for future applications through the online system.

Save the Children International provides equal employment opportunities and does not request money at any recruitment stage. We strongly encourage applications from women, and the minimum country requirements for potential female applicants will be followed.

Submission Email:

Online Application Link

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