Procurement Assistant

Supply Chain
Kabul
February 25, 2024
Full Time
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Job Description

About Us:

Wazefagroup.com is pleased to present an exciting career opportunity with the International Rescue Committee (IRC). Established in 1933 at the request of Albert Einstein, IRC responds to global humanitarian crises, providing life-saving care and transformative assistance to refugees. Operating in over 40 countries, IRC has been dedicated to restoring safety, dignity, and hope to millions. Join us in Kabul, Afghanistan, where our country program has been in operation since 1988, spanning across 10 provinces with over 1000 staff.

Job Overview:

As a Procurement Specialist, you will play a vital role in managing procurement functions for IRC-A’s office in Kabul and fields. Reporting to the procurement officer/manager, you will support the procurement process of program supplies, services, and equipment, ensuring compliance with IRC procurement policies and procedures. Apply your expertise to maintain audit-compliant records and contribute to the efficiency of our operations.

General Duties:

  • Provide efficient and timely support in managing procurement functions for IRC-A office in Kabul and fields.
  • Support the procurement process for program supplies, services, and equipment.
  • Ensure best practices and maintain audit-compliant records.
  • Apply IRC Way principles consistently.

Specific Duties:

  • Implement and maintain a transparent and responsive procurement process in compliance with IRC and donor-specific rules.
  • Conduct regular market assessments/surveys for all categories of spend.
  • Update/maintain vendor information and stay informed about current local market conditions.
  • Provide procurement support to procurement and program staff as needed.
  • File all procurement documentation in an organized manner.
  • Maintain a professional tracking/record of all procurement activities.
  • Establish and maintain ethical and professional relationships with suppliers/vendors and other stakeholders.
  • Attend procurement-related meetings as directed by the supervisor.
  • Distribute RFQs to eligible/potential suppliers in the market.
  • Coordinate with finance, admin, and program departments for integrated internal control.
  • Ensure timely payment of vendors and availability of auditable support documentation.
  • Communicate, coordinate, and plan with relevant requesting staff/programs regarding the order and delivery of supplies.
  • Ensure timely delivery of all supplies, services, and required equipment.
  • Implement the clean desk policy and maintain full confidentiality of procurement documents.
  • Maintain a close and professional working relationship with IRC-A SC staff.
  • Apply IRC procurement SOPs and IRC Way in all aspects of procurement.
  • Advise the procurement officer/manager on procurement-specific issues or improvements.
  • Perform any other duties or tasks assigned by the supervisor.

Expected Deliverables:

  • Monthly reports to the procurement officer/manager.
  • Updated/maintained pre-qualified vendor database.
  • Comprehensive price list for goods and services purchased by IRC-Kabul.
  • Monthly list of commitments to procurement officer/manager.
  • Routine purchase status reports to procurement officer/manager, program (BHs), and finance.
  • Updated/maintained purchase request tracking sheet, payment tracking sheet, and contract tracking sheet.

Job Requirements:

  • Strong personal integrity and attention to detail.
  • Strong interpersonal skills and ability to multitask.
  • Team spirit and problem-solving abilities.
  • Knowledge of generic procurement procedures and practices.
  • Familiarity with major donor and local regulations/laws.
  • Good mathematical skills and competent use of office automation.
  • Bachelor’s degree in Business Administration.
  • 1 to 2 years of working experience with INGOs or UN agencies in procurement.
  • Good command of English, Pashto, and Dari.
  • Strong organizational and management skills.
  • Strong computer skills and flexibility to work under pressure.
  • Adaptability to work in a multi-cultural environment.
  • Ability to travel to field sites for providing support to supply chain staff.
Submission Guideline:

For IRC-Afghanistan Internal Candidates:

Employees encouraged to remain in a position for at least one year before applying for another within the organization.

Inform your supervisor in advance if applying for a new position.

Note: Applicants recently applied and interviewed for the role will not be considered again.

All qualified candidates are invited to apply through the provided link. Applications not submitted through the online system will be disqualified.

Shortlisted candidates will be contacted for a written test and subsequent interviews. If you are not contacted TWO or FOUR WEEKS after the closing date, please consider your application unsuccessful.

IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email:

Refer to Submission guideline.

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