Supply Chain Manager

Supply Chain
Herat
February 25, 2024
Full Time
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Job Description

About IRC (International Rescue Committee):

The International Rescue Committee (IRC) is a leading global humanitarian organization responding to the world’s most pressing crises, providing life-saving care and transformative assistance to refugees displaced by conflict or disaster. Founded in 1933 at the request of Albert Einstein, the IRC is present in over 40 countries and 22 U.S. cities, guiding millions from harm to home. In Afghanistan since 1988, the IRC operates in 10 provinces, addressing child protection, education, economic well-being, health, and power, navigating challenges in some of the most security-volatile regions with a dedicated team of over 1000 staff.

Compliance with Policies:

Adhering to the IRC WAY, our code of professional conduct, is imperative for all involved in fulfilling the IRC’s mission. We maintain a zero-tolerance approach towards any violations of the IRC Code of Conduct, ensuring a safe and respectful environment for staff, consultants, volunteers, and partners.

Job Description:

  • Key Duties and Responsibilities
  • A. Supply Chain Planning
  • Develop procurement plans in collaboration with program Coordinators/Managers.
  • Coordinate with supply chain field staff for warehouse space planning.
  • Ensure clear roles and responsibilities with well-defined job descriptions.
  • Implement IRC procurement SOPs and develop sourcing strategies with suppliers.

B. Procurement

  • Conduct market analyses for informed decision-making.
  • Review and develop Grant(s) procurement and distribution plans.
  • Lead negotiations with suppliers and manage the bidding process.
  • Maintain relationships with suppliers and submit timely supply chain reports.
  • C. Inventory, Warehousing, and Assets Management
  • Implement IRC inventory policies for all project items.
  • Develop and enforce material distribution plans.
  • Manage asset maintenance plans and disposal procedures.
  • Ensure accurate grant inventory and asset reports.
  • D. Logistics and Fleet Operations
  • Implement country-specific fleet management policies.
  • Monitor vehicle safety policies and conduct transport need assessments.
  • Develop and monitor fleet movement plans, repairs, and fuel consumption.
  • Regularly issue, review, and utilize vehicle monthly reports.
  • E. Compliance
  • Identify and report IRC procurement deviations.
  • Ensure full compliance with the IRC Way policies.
  • Implement and sustain segregation of duties in procurement.
  • Provide constructive support to ensure compliance with policies and procedures.
  • F. Staff Management and Development
  • Support recruitment of supply chain staff and conduct competency assessments.
  • Set objectives for team members aligned with organizational visions.
  • Provide orientation and deliver training and professional development programs.
  • G. Technical Management & Systems
  • Participate in the development and implementation of ERP, BvA, and other supply chain systems.
  • Pharmaceutical Supply Chain [Optional]
  • Ensure forecasts and supply planning for pharmaceutical supply.
  • Develop a supply strategy for pharmaceuticals and implement quality assurance policies.
  • Maintain accurate pharmaceutical inventory tracking.
  • Internal and/or External Contacts:
  • Regular relationships with regional and country Supply Chain staff, Deputy Director of Operations, and Project Coordinators/Managers.
  • May serve as IRC Supply Chain representative in external meetings and inter-agency groups.

Job Requirements:

  • Bachelor’s degree in business administration, economics, or relevant field; Master’s preferred.
  • Advanced professional certification in supply chain or emergency response management.
  • 4 to 5 years of experience in humanitarian supply chain.
  • Strong ERP rollout and management skills.
  • Fluent in English, Dari, and Pashto.
  • Ability to travel to other field sites when needed.
  • Standards of Professional Conduct:
  • Adherence to IRC Way – Standards for Professional Conduct, including policies on Beneficiary Protection, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality:

IRC is committed to narrowing the gender gap in leadership positions, offering benefits to support women’s participation in the workforce.

Submission Guideline:

For IRC- Afghanistan Internal Candidates:

Employees encouraged to remain in a position for at least one year before applying for another position.

Applicants recently interviewed for the role need not apply again.

Qualified candidates should apply through the provided link. Applications not submitted through the online system will be disqualified. Shortlisted candidates will be contacted for a written test and interview.

If you are not contacted TWO or FOUR WEEKS after the closing date, consider your application unsuccessful.

Submission Email:

Refer to submission guidelines.

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