Procurement Officer – Quality & Documentation (5544)
Job Description
About Save the Children:
Save the Children employs approximately 25,000 people globally and operates in over 100 countries, working on the ground to aid children affected by crises and to provide better healthcare, education, and child protection. The organization advocates at the highest levels to ensure children’s rights are realized, working towards three breakthroughs by 2030: no child dies from preventable causes before their 5th birthday, all children receive quality basic education, and violence against children is no longer tolerated.
SCI – Afghanistan:
Save the Children has been active in Afghanistan since 1976, delivering lasting change to tens of thousands of children. Operating based on the UN Convention on the Rights of the Child, the organization focuses on providing better education, protection, and health services for children and families.
Position: Supply Chain Officer
Location: Kabul, Afghanistan
Job Description:
ROLE PURPOSE:
The Supply Chain Officer will provide unit-level oversight at the CO Kabul Office, ensuring adherence to procurement policies, procedures, and compliance with donor rules. They will maintain high sourcing standards, supporting the supply chain department for effective program activities.
KEY AREAS OF ACCOUNTABILITY:
- Review documents under Formal Quotation and Tender before issuing purchase orders, contracts, and framework agreements locally.
- Monitor the procurement paper trail for all procurement procedures related to formal quotations, contracts, and framework agreements.
- Support in monitoring procurement procedures at the provincial level.
- Maintain physical and soft copies of procurement files, ensuring organization and labeling.
- Provide information for compiling monthly KPI reports.
- Assign and track Waivers for all CO AF and field offices.
- Review payment packages, track in the log sheet, and submit to finance.
- Support sourcing lead in obtaining payment authorization approval.
- Prepare and arrange sourcing files for external/internal audits.
- Maintain and manage FWAs ceiling for CO and inform sourcing lead for new sourcing initiatives.
- Consolidate Supplier performance evaluation and track for reporting.
BEHAVIOURS (Values in Practice):
Accountability:
Holds self and the team accountable for decision-making, managing resources efficiently, and role modeling Save the Children values.
Ambition:
Sets ambitious goals, takes responsibility for personal development, and encourages team members to do the same.
Collaboration:
Builds and maintains effective relationships, values diversity, and is approachable.
Creativity:
Develops and encourages new solutions, willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency; demonstrates the highest levels of integrity.
QUALIFICATIONS:
Bachelor’s Degree in Business Management, BBA, or related field.
EXPERIENCE AND SKILLS:
- Essential
- 3 years of experience in supply chain (Procurement) in NGOs/INGOs or UN.
- Good communication and interpersonal skills.
- Positive experience in managing others.
- Ability to work under pressure.
- Fluent in Pashto and/or Dari, with English proficiency.
- Strong IT skills (Word, Excel, PowerPoint).
- Ability and willingness to travel within Afghanistan.
- Desirable
- Experience in humanitarian emergencies across multiple areas of Afghanistan.
- Experience in document management and review.
Submission Guideline:
Qualified applicants are encouraged to apply through the online application portal. Please include your updated CV and cover letter. Only applications through the online portal will be considered.
Submission Email:
Online Application Portal
See Also: Project Officer (Livelihood)
