Admin & Procurement Assistant (Call for CV)

Job Description

About New Way Social and Development Organization (NSDO):

Established in 2011, NSDO is registered with the Ministry of Economy, Government of Afghanistan. Headquartered in Kabul, NSDO operates across the north and northeastern provinces, focusing on integrated development to address socio-economic, cultural, and good governance challenges. Community empowerment is at the core of our strategy, engaging with grass-root groups to eliminate the root causes of poverty, inequalities, and injustice.

Job Description:

As the HR, Admin, and Procurement Assistant, you will be responsible for various tasks in Kabul and Parwan Provinces. Key responsibilities include:

1. Building and maintaining positive relationships with departments, vendors, and suppliers.
2. Handling all purchasing and procurement activities, ensuring compliance with procurement policies and procedures.
3. Purchasing goods based on approved PRs and delivering them to the respective departments.
4. Obtaining quotes for high-priced items and ensuring the presence of a quote committee.
5. Preparing bid forms based on bid evaluations, obtaining committee signatures, and processing further required steps.
6. Rising PO to suppliers and service providers after bid approval.
7. Ensuring completion of GRN after receiving goods/services.
8. Managing inventory, maintaining records of purchases, pricing, and important data.
9. Guaranteeing high-quality products and supplies.
10. Collaborating with team members and procurement managers to fulfill duties.
11. Preparing all procurement documents (PR, PO, Quote, Bid, Contract, log books, reports) and checking for accuracy before submission.
12. Regularly monitoring stock levels and distribution status.
13. Managing office and rental cars, including fuel usage and maintenance.
14. Handling all Administerial and HR-related tasks in Herat province.
15. Close coordination with Admin & HR department.
16. Participating in obtaining quotations.
17. Performing any other tasks assigned by the supervisor.

Job Requirements:

• Bachelor’s/Master’s degree in Business Administration or a related field.
• 1 to 2 years of relevant working experience.
• Excellent oral and written communication skills in local languages and English (if possible).
• Knowledge of cultural and religious sensitivities and values.
• Compliance with organizational rules and regulations, including anti-harassment policy.
• Morally and disciplinarily fit for the job.
• Good knowledge and skills in computer, particularly MS Word and MS PowerPoint.
• Ability to work under pressure.

Note:

Candidates should be current residents of the mentioned duty station.

Submission Guideline:

Interested candidates are required to submit their Cover Letter and CVs (in one file) to afghanistan.hr@nsdo.org.af no later than the closing date mentioned. Please mention the position title and vacancy number in the email subject. For example: Admin & Procurement Assistant– NSDO-43-2023.

Note:

Applications with insufficient, incomplete, and inconsistent information will not be considered.

We appreciate all applicants’ interest; however, only short-listed candidates will be contacted for the written test and interview.

Submission Email:

afghanistan.hr@nsdo.org.af

Join us in our mission to make a positive impact on Afghan communities. NSDO is an equal opportunity employer committed to a safe and inclusive working environment.

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