HR/Admin assistant
Job Description
Organization Overview:
The Norwegian Afghanistan Committee (NAC) is a member-based solidarity organization committed to supporting the Afghan people for over 35 years. NAC operates across diverse sectors, including Education, Gender and Human Rights, Governance and Civil Society, Health, Food Security, Job Creation, Disaster Risk Reduction, and Climate Change Adaptation. NAC envisions contributing to an Afghanistan free of poverty, with equality, democracy, human rights, and respect as the foundations for political action and development.
NAC maintains a zero-tolerance policy for sexual exploitation, abuse, and harassment (SEAH) within the organization and towards beneficiaries. Prevention of and protection from SEAH (PSEAH) is the responsibility of all NAC officers, management, staff, consultants, and volunteers, as outlined in NAC’s Ethical Guidelines and Commitment, NAC Child Protection Policy, and NAC PSEAH Policy.
Job Description:
Major Duties and Responsibilities:
HR Responsibilities:
- Follow up with HR daily tasks.
- Manage and update employee leave records.
- Monitor daily attendance records and report to Admin/HR Officer.
- Prepare monthly attendance reports.
- Follow up with requirement plans assigned by Admin/HR Officer.
- Address employee payroll and general queries.
- Participate in recruitment efforts and complete background checks.
- Prepare new employee personnel files.
- Maintain records related to grievances, performance reviews, and disciplinary actions.
- Conduct file audits for required employee documentation.
- Update HR databases.
- Assist in payroll preparation.
- Process employees’ requests and provide relevant information.
- Prepare reports and presentations for internal communications.
- Provide orientation for new employees.
- Develop and maintain a filing system.
- Maintain contact lists.
Admin Duties & Responsibilities:
- Manage daily tasks in the office.
- Control and manage all stock, preparing monthly stock reports.
- Oversee IHS Fixed Assets, Inventory, and databases.
- Develop and maintain a filing system.
- Coordinate with program staff and provide facilities.
- Organize and maintain computerized records.
- Supervise loading and unloading of materials.
- Supervise guards, cleaner, drivers, and cooks.
- Maintain registration book for incoming/outgoing mail.
- Prepare and translate contracts, letters, and official documents.
- Schedule duties for staff house and office guards.
- Supervise the kitchen and ensure health and hygiene standards.
- Control internet and photocopy machine usage.
- Check and maintain administration records and filing system.
- Supervise drivers and vehicles for good maintenance.
- Update computerized store data for items and Fixed Assets.
- Prepare and update inventory lists.
- Maintain and arrange food and stationery stock with proper recording.
Job Requirements:
Languages:
Pashto
Dari
English
Qualifications:
Graduate from a recognized University in Business Administration, Economics, or Management
Experience:
Two or three years of experience as an Admin/HR assistant
Skills:
- Communication Skills
- Computer Skills
- Problem-Solving Skills
- Cooperating Skills
- Time Management Skills
Submission Guidelines:
Interested candidates are encouraged to apply by submitting their updated CVs and Cover letter via email with the subject including the job title and vacancy number (HR/Admin Assistant VA#152024).
Note:
Applications with different subjects or received after the deadline will be automatically rejected.
Ensure that your CV & Cover Letter are renamed to your full name to avoid rejection.
NAC is an equal opportunity employer; women and people with disabilities are encouraged to apply.
NAC Offers:
Encouraging and team-oriented working atmosphere.
Significant career challenges for skill enhancement.
Interesting and worthwhile work in a growing organization.
Competitive salary packages.
How to Apply:
Send your application (CV and cover letter not exceeding 800 KB) to:
jobs@nacaf.org
Submission Email:
jobs@nacaf.org
