Sr. Security & Admin Officer (Roster)

February 9, 2024
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Job Description

Job Summary:

As a Senior Security & Admin Officer at Women for Afghan Women (WAW), you will play a crucial role in ensuring the safety and smooth functioning of our operations in Afghanistan. This position requires strict adherence to WAW rules and regulations.

Duties and Responsibilities (Security):

  • Regularly monitor security cameras to ensure prompt responses to potential concerns.
  • Collaborate with the admin department to verify all visitors before allowing entry.
  • Train provincial sub-office guards on security matters and updates, traveling to provinces when necessary.
  • Stay informed about security issues at WAW’s provincial offices and report them to the CD on a daily, weekly, and monthly basis.
  • Assist the Admin department with transportation and site visits for employees.
  • Maintain close contact with INSO Afghanistan and UN Security for security updates.
  • Analyze security reports regularly and alert staff about relevant concerns in a timely manner.
  • Conduct security assessments of WAW facilities/centers.
  • Monitor and assess security situations in provinces where WAW operates.
  • Liaise and coordinate with government and local authorities when needed.
  • Prepare provincial security plans and security risk assessments.
  • Draft quarterly incident reports and conduct security induction briefs for new staff and visitors.
  • Ensure timely submission of significant incident reports.
  • Provide input to determine regional security levels.
  • Conduct security assessments and provide advice on security measures for various activities.
  • Perform basic first aid in emergency situations.
  • Be available 24/7 to follow up on security incidents, especially in emergencies.
  • Provide input to the tracking system and participate in the security clearance process.
  • Inform and make recommendations to all staff regarding travel authorization considerations.
  • Participate in internal and external meetings.
  • Undertake any other tasks assigned by the line supervisor.

Admin Responsibilities:

  • Organize and maintain an efficient filing system for administrative materials and documents, ensuring necessary confidentiality.
  • Maintain accurate fuel records and logbooks for generators and vehicles, reporting regularly to the supervisor.
  • Process Purchase Orders for Food, Facility, and Office equipment regularly.
  • Manage and arrange Food and Stationary Stock with a proper recording system.
  • Supervise the work of office staff (cook, cleaner, guards, drivers) and provide regular feedback.
  • Monitor building and equipment maintenance, taking appropriate action.
  • Control stationery and food expenses, maintaining proper records.
  • Submit monthly attendance reports.
  • Undertake any other related tasks assigned by the direct supervisor.

Job Requirements:

  • Bachelor’s degree in relevant fields.
  • 4-5 years of relevant work experience with NGOs or INGOs.
  • Proficiency in English and knowledge of national languages.
  • Strong report-writing skills in both national and English languages.
  • Computer proficiency, especially in MS Office programs.
  • In-depth knowledge of Afghan culture and context.
  • Ability in predicting security risks and managing them.
  • Problem-solving and analytical skills.
  • Excellent communication, interpersonal, and teamwork skills.
Submission Guideline:

Interested Afghan applicants should submit a cover letter and CV in one PDF file, clearly indicating the vacancy number (VA#1396/Sr. Security & Admin Officer (Roster)/Kabul) in the cover letter and the subject line of the email. Send applications to Please avoid sending educational and work certificates at this stage. Applications received after the closing date without mentioning the location in the subject line will not be considered.

Submission Email: