Supply Chain Assistant

Job Description

Introduction:

Discover a meaningful career with the International Rescue Committee (IRC), an organization dedicated to responding to global humanitarian crises. Established in 1933 on Albert Einstein’s initiative, IRC delivers life-changing assistance to refugees worldwide. Operating in over 40 countries, including Afghanistan, we strive to restore safety, dignity, and hope to those uprooted by war or disaster.

Compliance with Policies:

Join a team committed to the highest standards of professional conduct through the IRC WAY. Adherence to safeguarding policies is imperative, with a zero-tolerance approach to violations by staff and associates.

Job Description:

As a Procurement Officer, you will play a vital role in ensuring transparency and efficiency in the procurement process. Key responsibilities include:

• Transparently completing each procurement process and obtaining sufficient documentation for procurement and finance files.
• Implementing internal controls under the supervision of the Supply Chain Manager, establishing reasonable lead times for ordering and delivery.
• Assisting the storekeeper and participating in relevant storage activities as needed.
• Ensuring timely purchase and delivery of goods to programs and requestors.
• Distributing monthly supply chain reports to the field Finance Coordinator and Supply Chain Manager.
• Learning and implementing Budget Versus Actual (BVA) for all procurement activities.
• Assisting Supply Chain officers/staff in day-to-day activities, file keeping, and cooperation with the supply chain department.
• Managing numbering, scanning, and filing of procurement documents.
• Preparing RFQs, RFPs, and other necessary procurement documents.
• Cooperating with procurement staff on collecting quotations from the market.
• Preparing the suppliers list from MPAs and procurement documents.
• Issuing POs and other related payment forms through BVA.
• Supporting related supply activities in compliance with supply chain rules and procedures.
• Evaluating purchase requisitions for specifications, delivery dates, and other requirements.
• Maintaining accurate and comprehensive records on supply activities and providing timely reports.

Job Requirements:

• Bachelor’s degree in Business Administration or a relevant field preferred.
• Proven strong academic track record.
• 2 years’ experience in supply chain and procurement.
• Knowledge of Afghanistan Government Law.
• Experience in data collection and internet research.
• Communication skills in the local language are a must, with proficiency in English preferred.
• High level of computer literacy (Excel, Word).
• Highly organized, self-motivated, and able to work within deadlines.
• Demonstrated ability to conduct research.
• Creativity, flexibility, and ability to work in a team.
• Maturity, initiative, tact, and a high sense of responsibility.
• Honest and punctual.

Submission Guideline:

Internal Candidates: Encouraged to remain in a position for at least one year before applying for another within IRC. Flexibility for those working for at least 6 months in the current IRC position.

All qualified candidates should follow the instructions provided at Submission Link.

Previous applicants/interviewees need not apply again.

Applications without the provided link and/or online system will be disqualified.

Shortlisted candidates will be directly contacted for a written test and subsequent interviews.

If not contacted TWO or FOUR WEEKS after the closing date, consider your application unsuccessful.

IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email:

Refer to the submission guideline.