Procurement Assistant

Job Description

About Norwegian Afghanistan Committee:

Join the Norwegian Afghanistan Committee (NAC), a member-based solidarity organization dedicated to supporting the Afghan people for over 35 years. NAC operates across various sectors, including Education, Gender and Human Rights, Governance and Civil Society, Health, Food Security, Job Creation, Disaster Risk Reduction, and Climate Change Adaptation. Our vision is to contribute to an Afghanistan free of poverty, fostering equality, democracy, human rights, and respect as the foundation for political action and development.

NAC upholds a zero-tolerance policy for sexual exploitation, abuse, and harassment (SEAH) within the organization and towards beneficiaries. Prevention and protection from SEAH are individual and collective responsibilities, guided by NAC’s Ethical Guidelines, Commitment, Child Protection Policy, and PSEAH Policy. Adherence to these policies is mandatory for all officers, management, staff, consultants, and volunteers.

Job Description:

As a Procurement Assistant, you will play a vital role in daily purchasing activities, ensuring effective procurement and logistical procedures. Key responsibilities include:

• Procurement of goods and services based on the Procurement Plan
• Processing quotations for materials and services
• Providing assistance in all aspects of administration, including procurement, transportation, stock management, filing systems, and documentation
• Implementing procurement and logistic procedures, policies, and thresholds
• Collaborating with the storekeeper to maintain accurate inventory records
• Taking on procurement responsibilities in the absence of the Admin Officer in Nili Office
• Cooperating in preparing and submitting kitchen monthly reports
• Assisting in the procurement process by issuing purchase orders, requests for proposals, and bid invitations
• Conducting market research to identify potential suppliers and vendors
• Evaluating supplier proposals and negotiating prices and terms
• Maintaining accurate records of procurement activities and contracts
• Coordinating with internal departments for timely delivery of goods and services
• Assisting in the development and implementation of procurement strategies and policies
• Monitoring and tracking inventory levels to ensure adequate supply
• Resolving issues or discrepancies with suppliers and vendors
• Assisting in the evaluation of supplier performance
• Providing administrative support to the procurement team
• Handling any other tasks assigned by supervisor and head of region

Job Requirements:

Language Requirements:

Fluent in Dari with basic Pashto and English knowledge

Qualifications:

Bachelor’s degree in business administration or related fields from an accredited institution with two years of relevant professional experience

Work Experience:

3 to 4 years of relevant professional experience

Prior experience with international humanitarian organizations, NGOs, or government institutions is advantageous

Skills:

• Proficient in Microsoft Office applications
• Strong organizational skills
• Effective communication skills
• Attention to detail
• Problem-solving abilities

Submission Guideline:

Interested candidates are invited to apply for the position by submitting their updated CVs and Cover Letters via email to jobs@nacaf.org, indicating the job title and vacancy number (Procurement Assistant VA#112024) in the subject line.

Note: Applications with different subjects or submitted after the deadline will be automatically rejected. Ensure that your CV & Cover Letter are renamed to your full name to avoid rejection.

NAC is an equal opportunity employer, encouraging women and people with disabilities to apply. We offer an encouraging and team-oriented working atmosphere, significant career challenges, interesting and worthwhile work, and competitive salary packages.

How to Apply:

Please, send your application (CV and cover letter not exceeding 800 KB) to jobs@nacaf.org.

Submission Email:

jobs@nacaf.org