Finance Coordinator-North Area

Job Description

About Save the Children:

Save the Children employs approximately 25,000 people globally, working in over 100 countries to aid children affected by crises and provide better healthcare, education, and child protection. The organization campaigns to ensure children’s voices are heard and is committed to achieving three breakthroughs in how the world treats children by 2030.

No child dies from preventable causes before their 5th birthday.

All children learn from a quality basic education.

Violence against children is no longer tolerated.

Save the Children has been working in Afghanistan since 1976, delivering lasting change by working closely with communities based on the UN Convention on the Rights of the Child.

Position: Finance Coordinator

Location: North Region (Balkh, Faryab, Saripul, and Jawzjan), Afghanistan

Job Description:

ROLE PURPOSE:

The Finance Coordinator is responsible for ensuring adherence to key financial policies, timely spending, compliance with donor rules, and alignment with budget forecasts. They will oversee spending in real-time, ensuring accurate cost allocation and supporting the Provincial Manager in maintaining high accounting standards.

SCOPE OF ROLE:

• Reports to: Head of Office with dotted line to Finance Senior Manager in the country office
• Staff reporting to this post: Finance Assistants & Finance Officer
• Close working relationships: Finance, HR, Programme Operations
• Budget Responsibilities: 0

KEY AREAS OF ACCOUNTABILITY:

1. BvA Circulation FT LOE 10%
2. Prepare and circulate Agresso-generated BvAs weekly to enable real-time budget monitoring.
3. Support program staff in analyzing general ledgers for correct budget code transactions.
4. Follow up on Finance-related action points in monthly AIR meetings at the provincial level.
5. Check cost allocation of all budget lines before monthly accounts closure.
6. Cash Forecast: FT LOE 10%
7. Submit accurate monthly cash forecasts for the North Region.
8. Payroll for Community-based staff: FT LOE 10%
9. Ensure monthly payroll considers changes during the month, reconciling with new staff details and exits.
10. Review payroll calculations, including income tax withholding, overtime, allowances, and advances.
11. Accounting FT LOE 30%
12. Review and post GLACOS financial reports into Agresso for the North Region weekly.
13. Perform manual bank and cash reconciliations weekly for the North Region.
14. Conduct online bank reconciliation in Agresso monthly for Balkh office.
15. Identify and post required corrections and adjustments.
16. Prepare necessary accruals at each period end or at the end of an award.
17. Ensure amortization of advances and expenses are booked correctly.
18. Review cash reconciliations weekly.
19. Review weekly bank reconciliations.
20. S2P account payable 30%
21. Review and approve Prosave Invoices to ensure complete documentation.
22. Verify accurate accounting coding.
23. Execute the 3-way match to ensure PO, GRN, and Invoice alignment.
24. Process Remittance Proposal and Confirmation Reports for Payment.
25. Provide technical support to FO Finance Staff regarding Prosave/Account payable.
26. Conduct timely training sessions for FO Finance teams in the North Region on Account payable.
27. Miscellaneous FT LOE 10%
28. Check financial documents for supplier payments and staff claims before submission to the bank.
29. Verify bank details for all supplier documents before submission to the bank.
30. Post transactions onto Agresso daily, ensuring correctness and no missing supporting documents.
31. Manage financial documents and archives.
32. Process cash requests.
33. Lead correspondence with banks for signatory changes.
34. Record daily bank transactions.
35. Monitor and manage provincial office liquidity.
36. Conduct and record daily cash counts with the Provincial Manager.
37. Act as a member of procurement bid committees when required.
38. Act as Finance focal point for internal or external audits in the North Region.
39. Provide support to cash transfer programming when requested.
40. Perform any other tasks assigned by the supervisor.

BEHAVIOURS (Values in Practice):

Accountability:

Hold self and the team accountable for decisions, resource management, and achieving Save the Children values.

Ambition:

Set ambitious goals for self and the team, encouraging personal development.

Collaboration:

Build and maintain effective relationships with the team, colleagues, members, and external partners.

Creativity:

Develop and encourage new solutions, willing to take disciplined risks.

Integrity:

Demonstrate the highest levels of integrity, honesty, openness, and transparency.

QUALIFICATIONS:

Bachelor’s degree in Finance, Accounting, or relevant subject.

EXPERIENCE AND SKILLS:

• Essential
• 5+ years of finance experience.
• Good communication and interpersonal skills.
• Positive experience in managing others.
• Ability to work under pressure.
• Fluent in Pashto and/or Dari with skills in English.
• Good self-starter with effective time management skills.
• Exposure to automated accounting systems.
• Strong skills in coordinating and collaborating with others in partnership.
• Positive, solution-driven, respectful, and with a ‘can-do’ attitude.
• IT skills (Word, Excel, PowerPoint).
• Ability and willingness to travel within Afghanistan.
• Desirable
• Experience working in humanitarian emergencies across multiple areas of Afghanistan.
• Previous experience in NNGOs/INGOs, UN, etc.

Submission Guideline:

Qualified applicants are encouraged to apply through the online application form. Attach your CV and cover letter in the online system. Only applications received through the online portal

See Also: Procurement Officer – Quality & Documentation (5544)