Finance Assistant

Job Description

About World Vision International:

World Vision International (WVI) has been a beacon of hope in Afghanistan since 2001, providing emergency relief and sustainable development to children and families affected by natural disasters and decades of conflict. World Vision Afghanistan (WVA) has evolved its programs to encompass health, nutrition, WASH, child protection, and education, fostering interfaith partnerships that empower women for civil and social change.

WVA focuses on the most vulnerable, including children, women, Internally Displaced Persons (IDPs), returnee refugees, and marginalized families. The goal is clear: “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.”

Our impact is deeply rooted in Herat, Badghis, Ghor, and Faryab provinces in western Afghanistan. Collaboration spans across society, engaging children, parents, teachers, village councils, religious leaders, ministries, and various national and international agencies.

Job Description:

A. Financial Transaction Management:

• Record financial vouchers meticulously in WVA online logs.
• Communicate promptly with staff for voucher completion and supporting documents.
• Classify transactions accurately, applying appropriate coding.
• Review uploaded transactions for completeness and readiness for posting.
• Accrue transactions promptly and prepare adjustments when necessary.
• Ensure timely and accurate updating of ageing reports for respective zones.
• Analyze complex transactions, making system adjustments as required.
• Conduct monthly reviews for data accuracy and completeness.
• Reconcile physical vouchers with posted transactions.
• Create invoices, attach supporting documents, and coordinate timely payments.

B. Filing, Record Keeping, and Scanning:

• File all correspondence with the government, especially with tax authorities.
• File original vendor invoices, tax payment orders, transfers, and TINs.
• Scan financial vouchers, invoices, and archive in a shared point, including audit reports and legal documents.
• Weekly backup of scanned copies on the hard drive.
• Report scanning progress at the zonal office.
• Collect and fill manual LDRs for audit purposes.
• Facilitate requested supporting documents to the audit.
• Review support documents for compliance before submitting to the audit.
• Request share cost-related documents from the R&A unit and share with the audit.
• Ensure timely update to the finance team and supervisor on document submission.

C. Perform Other Assignments as Needed:

Implement internal control procedures rigorously, reporting any weaknesses to the supervisor for correction.

Perform duties as requested by AP TL or Finance Director.

Job Requirements:

Experience:

Minimum 3 years of accounting experience with medium business/medium NGO/government agency.

Humanitarian aid experience in-country is a plus.

Education:

Bachelor’s degree in accounting, finance, business administration, economy, or a related field preferred.

Preferred Qualifications:

• Credible certification in accounting.
• Practical knowledge of financial systems, budget/cash flow monitoring, and internal accounting controls.
• Computer aptitude with experience in word processing, database management, and spreadsheet software.
• Analytical skills with good attention to detail.
• Proficiency in written and spoken English and local language.
• Knowledge of MS Office, Lotus Notes, and computerized accounting systems.
• Flexibility to travel to zonal offices when required.

Physical Requirements:

Ability to work overtime when workload demands and meet year-end deadlines.

Language Requirements:

Proficient in English both in oral and in writing.

Submission Guideline:

The application closing date is 21 Feb-2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. Applicants can also attach their CV and cover letter in the online system. Only applications received through the online portal will be considered for this position.

Submission Email:

World Vision Career Portal