Call for CV Admin & Procurement Officer

Finance
Maidan Wardak
December 26, 2023
Full Time
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Job Description

About New Way Social and Development Organization (NSDO):

NSDO, established in 2011 and registered with the Ministry of Economy, Government of Afghanistan, is a Kabul-based development, advocacy, and humanitarian organization. Operating in northern and northeastern provinces, NSDO is dedicated to empowering vulnerable communities affected by war, natural calamities, poverty, and injustice. Committed to integrated development, NSDO focuses on socio-economic, cultural, and good governance aspects. Core to NSDO’s strategy is Community Empowerment, engaging grass-root groups to address root causes of poverty and injustice.

Job Description:

Responsibilities:

Relationship Management:

  • Foster positive relationships with departments, vendors, and suppliers.

Procurement:

  • Execute purchasing and procurement of goods/services following policies and manager instructions.
  • Purchase approved PRs, delivering goods with proper documentation.

Quotations and Bids:

  • Obtain quotes, ensuring committee presence for major purchases.
  • Prepare bid forms, analyze bids, and raise POs after approval.

Inventory Management:

  • Maintain proper inventory records, including stock records and monthly reports.
  • Keep asset lists and report to the procurement manager.

Record Keeping:

  • Maintain records of purchases, pricing, and essential data.

Quality Assurance:

  • Ensure procured products meet high-quality standards.

Team Collaboration:

  • Collaborate with team members and procurement manager as needed.

Documentation:

  • Prepare procurement documents (PR, PO, Quote, Bid, Contract, log books, reports) with thorough checks.

Monitoring:

  • Regularly monitor stock levels and distribution status.

Office and Car Management:

  • Manage office facilities, rental cars, and related logistics.

Quotation Participation:

  • Participate in obtaining quotations.

Additional Tasks:

  • Perform any other tasks assigned by the supervisor.

Job Requirements:

  • Excellent oral and written communication skills in local languages and English.
  • Bachelor’s/Master’s degree in Business Administration or related field.
  • 3 to 4 years of relevant working experience.
  • Knowledge of cultural and religious sensitivities and values.
  • Compliance with organizational rules, regulations, and anti-harassment policy.
  • Morally and disciplinary fit for the job.
  • Good knowledge and skills in computer applications, particularly MS Word and MS PowerPoint.
  • Ability to work under pressure.
Submission Guideline:

Interested candidates should submit their Cover Letter and CVs (in one file) to afghanistan.hr@nsdo.org.af by the closing date. Please mention the position title and vacancy number in the subject of their emails, for example: Admin & Procurement Officer – NSDO-34-2023.

Submission Email:

afghanistan.hr@nsdo.org.af

Important Notes:

NSDO is an equal opportunity employer.

Incomplete applications will not be considered.

Only short-listed candidates will be contacted for a written test and interview.

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