Supply Chain Administrator

Job Description

About World Vision International:

World Vision International (WVI) has been dedicated to emergency relief operations in Afghanistan since 2001, addressing the urgent needs of children and families affected by natural disasters and prolonged conflicts. Over a decade later, World Vision Afghanistan’s (WVA) programs have evolved, covering development sectors such as health, nutrition, WASH, child protection, and education. WVA focuses on empowering vulnerable groups, including children, women, Internally Displaced Persons (IDPs), returnee refugees, and marginalized families, contributing to the goal of “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.”

Our work is deeply rooted in Herat, Badghis, Ghor, and Faryab provinces in the western region, collaborating closely with various stakeholders, including local communities, ministries, and international agencies.

Job Description:

We are seeking a skilled Supply Chain Administrator to manage the Zonal Supply Chain function aligning with World Vision’s procedures. Your role is crucial to support the timely implementation of World Vision Afghanistan Programs/Projects, focusing on process improvement, simplification, standardization, and cost containment to achieve Child Well Being Outcomes.

Job Requirements:

Business Requirements:

Act as a primary advisory resource for Non-Supply Chain staff, fostering an organizational culture reflecting our values.

Ensure timely assignment and actioning of orphaned PRs (Purchase Requests) by appropriate staff.

Maintain proper filing and record-keeping following management guidelines.

Supply Planning:

Review and understand Zonal demand load for goods, services, and works through Procurement Plans.

Represent SCM function on Zonal Strategic Planning & Annual Business Planning Meetings.

Review and update Item Catalog prior to planning process activity.

Strategic Sourcing:

Conduct Market Assessment and Supplier Pre-Qualification processes in the Zones.

Utilize appropriate Market Solicitation tools: RFQ/RFP documents, bid invitations, pre-bid meetings coordination.

Supervise Sourcing Events Field Offices and Assistance work relating to sourcing.

Supplier Contract and Relationship Management:

Accurately complete master data management forms (contract/supplier/item register).

Manage record-keeping for all contract-related correspondence and documentation.

Communicate contract-related information to stakeholders, ensuring optimum contract usage.

Process, Procedure, and Policy-Compliance:

Ensure compliance with WVI minimum standards & SoPs related to Supply Chain.

Familiarize and implement donor requirements from Award Kickoff to Award Close Out.

Perform 100% before-the-fact Blocked Party Screening.

Data Management, Analysis, and Reporting:

Prepare weekly/monthly procurement status reports for customers and stakeholders.

Perform daily reconciliation exercises and ensure data validation, integrity, and accuracy.

Consolidate Payment Packets and submit to finance/accounts payable in a timely manner.

Knowledge/Qualifications for the Role:

Required Professional Experience:

Minimum of two (2) years of progressively responsible experience in procurement, finance, contract management, or related area.

Required Education, Training, License, Registration, and Certification:

Bachelor’s degree in business management, Accounting/Procurement and Logistics.

Preferred Knowledge and Qualifications:

Knowledge/Experience working with e-procurement Systems, SAP system, or another ERP system is desirable.

Ability to analyze and report on Supply Chain Management and financial metrics.

Travel and/or Work Environment Requirement:

Physical Requirements:

As per job demands.

Language Requirements:

English and Local Languages.

Submission Guideline:

The application closing date is 28 Jan 2024. Qualified applicants can apply through the online application form in the WV Career portal. Applicants are encouraged to attach their CV and cover letter in the online system. Please note that only applications received through the online portal will be considered.

Submission Email:

Apply here

See Also: Finance Specialist (Controller)