Admin/Finance

Job Description

About Kandahar Refugee Organization (KRO):

Kandahar Refugee Organization (KRO) operates as a nationally recognized, non-political, and non-profit entity dedicated to fostering humanitarian aid and rehabilitation efforts in Afghanistan. As a homegrown Afghan organization, KRO is deeply committed to bolstering the local economy and nurturing indigenous capabilities for sustainable development. With an extensive specialized network spanning various provinces, our focus lies in designing and implementing activities related to food security, research, capacity building, disaster management, and placement.

Job Description – Admin/Finance Officer:

Position Overview:

The Operations Officer at KRO plays a pivotal role in ensuring the smooth operation and maintenance of fleets, HR, Finance, and Logistics. This role encompasses the day-to-day management of fleet operations, including maintenance, human resources, financial operations, and logistical aspects.

Key Responsibilities:

Admin/Finance Functions:

• Conduct physical inventory counts according to the schedule and promptly report any discrepancies to the supervisor.
• Monitor the temporary removal of inventory items by office staff or individuals, ensuring timely returns.
• Assist in HR operational activities and duties.
• Aid the Operations Manager in formulating delivery plans for distributing items to various recipients.
• Manage operations stock, office supplies, inventory, and assets.
• Conduct daily maintenance checks on vehicles or other equipment for field staff.

Human Resource:

• Provide administrative support to HR executives.
• Maintain and update employee records in both hard and soft copies.
• Process documentation and generate reports related to personnel activities.
• Address employee queries regarding HR policies and regulations.
• Assist in payroll preparation and candidate sourcing for recruitment.

Finance:

• Ensure procurement aligns with KRO financial policies and procedures.
• Secure adequate funding for procurement needs.
• Generate relevant financial reports as necessary.
• Maintain meticulous records and timely reporting at the office.
• Collaborate closely with the program team on cash distributions.
• Ensure proper authorization and processing of accounting vouchers.

Logistics:

• Contribute to developing logistics plans aligning with broader policies and standards.
• Oversee and meticulously record warehouse and stock movements in adherence to KRO procedures.
• Monitor asset management and update asset lists as required.
• Prepare stock movement, fleet, and logistics reports.
• Provide regular updates to the Project Manager on logistical activities.

Other duties may be assigned by the line manager.

Job Requirements:

• Bachelor’s Degree in BBA or relevant field.
• Minimum 5 years of experience in a related field.
• Excellent communication skills in English (oral and written).
• Proficiency in word processing and Excel.
• Strong team-building and management abilities.
• Proficient negotiation and decision-making skills.
• Capacity to drive measurable results through diverse teams.
• Effective management of multicultural and multidisciplinary teams.
• Strong time-management and organizational skills.

How to Apply:

Interested candidates are encouraged to submit their applications along with CV copies (excluding educational and work certificates) to the Human Resources Department via our website [kro-af.org/job/AdminFinance%20Officer/16]. Shortlisted candidates will be contacted for a written test followed by an interview. If you do not receive a response within two to four weeks after the closing date, kindly note that your application has not progressed. Alternatively, applicants may submit their CV and Cover Letter via email to [vacancies@kro-af.org], mentioning the Vacancy and Vacancy number in the email subject.

Join us at KRO to make a meaningful impact and contribute to our humanitarian efforts in Afghanistan.

Submission Link: [kro-af.org/job/AdminFinance%20Officer/16]