Sr. Security & Admin Officer (Roster)

Admin-Clerical
Kabul
February 9, 2024
Full Time
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Job Description

Job Summary:

As a Senior Security & Admin Officer at Women for Afghan Women (WAW), you will play a crucial role in ensuring the safety and smooth functioning of our operations in Afghanistan. This position requires strict adherence to WAW rules and regulations.

Duties and Responsibilities (Security):

  • Regularly monitor security cameras to ensure prompt responses to potential concerns.
  • Collaborate with the admin department to verify all visitors before allowing entry.
  • Train provincial sub-office guards on security matters and updates, traveling to provinces when necessary.
  • Stay informed about security issues at WAW’s provincial offices and report them to the CD on a daily, weekly, and monthly basis.
  • Assist the Admin department with transportation and site visits for employees.
  • Maintain close contact with INSO Afghanistan and UN Security for security updates.
  • Analyze security reports regularly and alert staff about relevant concerns in a timely manner.
  • Conduct security assessments of WAW facilities/centers.
  • Monitor and assess security situations in provinces where WAW operates.
  • Liaise and coordinate with government and local authorities when needed.
  • Prepare provincial security plans and security risk assessments.
  • Draft quarterly incident reports and conduct security induction briefs for new staff and visitors.
  • Ensure timely submission of significant incident reports.
  • Provide input to determine regional security levels.
  • Conduct security assessments and provide advice on security measures for various activities.
  • Perform basic first aid in emergency situations.
  • Be available 24/7 to follow up on security incidents, especially in emergencies.
  • Provide input to the tracking system and participate in the security clearance process.
  • Inform and make recommendations to all staff regarding travel authorization considerations.
  • Participate in internal and external meetings.
  • Undertake any other tasks assigned by the line supervisor.

Admin Responsibilities:

  • Organize and maintain an efficient filing system for administrative materials and documents, ensuring necessary confidentiality.
  • Maintain accurate fuel records and logbooks for generators and vehicles, reporting regularly to the supervisor.
  • Process Purchase Orders for Food, Facility, and Office equipment regularly.
  • Manage and arrange Food and Stationary Stock with a proper recording system.
  • Supervise the work of office staff (cook, cleaner, guards, drivers) and provide regular feedback.
  • Monitor building and equipment maintenance, taking appropriate action.
  • Control stationery and food expenses, maintaining proper records.
  • Submit monthly attendance reports.
  • Undertake any other related tasks assigned by the direct supervisor.

Job Requirements:

  • Bachelor’s degree in relevant fields.
  • 4-5 years of relevant work experience with NGOs or INGOs.
  • Proficiency in English and knowledge of national languages.
  • Strong report-writing skills in both national and English languages.
  • Computer proficiency, especially in MS Office programs.
  • In-depth knowledge of Afghan culture and context.
  • Ability in predicting security risks and managing them.
  • Problem-solving and analytical skills.
  • Excellent communication, interpersonal, and teamwork skills.
Submission Guideline:

Interested Afghan applicants should submit a cover letter and CV in one PDF file, clearly indicating the vacancy number (VA#1396/Sr. Security & Admin Officer (Roster)/Kabul) in the cover letter and the subject line of the email. Send applications to hr@womenforafghanwomen.org. Please avoid sending educational and work certificates at this stage. Applications received after the closing date without mentioning the location in the subject line will not be considered.

Submission Email:

hr@womenforafghanwomen.org

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